English Heritage

How to contribute or claim resources

The Warp It system has been developed to make the transfer of resources between owners simple and easy. The system has been developed after 10 years in the furniture and equipment reuse sector. There are a lot of problems inherent in transferring equipment- which can be avoided with some straightforward guidance.

To make sure the transfers of ownership are efficient legal and safe, the following guidelines should be followed- as well as the Transfer of Ownership form and the Terms and Conditions.

Contributing resources

The contributing party should describe goods accurately. The upload form has been designed to make this process as easy as possible. Where you see a [?] hover over it for guidance.

For example, Offices are usually cramped and so the correct dimensions are essential to ensure the efficient reuse of the item. If a desk is transferred and the size is wrong, then the whole process has been a waste of time and resources.

Please follow these guidelines:

• Strictly no personal items are to be uploaded.
• Please ensure you have the authority to upload items, this might mean you need to seek permission from a manager.
• No items of historic significance are to be uploaded. Prior permission must be sought from the curatorial department if you wish to upload any replicas or modern items.
• Please do not add any IT assets particularly those with asset numbers.
• Please do not add any items containing hazardous substances.
• Please ensure you comply with applicable health and safety requirements, including assessing whether existing site risk assessments and controls suitably cover the proposed movement, transportation, receipt and use of items; and updating any site registers (including Prime registers) that the item may be recorded on.
• Minimum considerations should include manual handling; electrical equipment safety (including Portable Appliance Testing); identifying a safe and suitable location to store/use requested items; and driving for work purposes (if transporting items yourselves) or following Procurement processes (if using a supplier to facilitate item transfer). Please contact your Territory Safety Manager if you require advice on these health and safety requirements.
• If during the process of sorting items, you identify objects that cannot be reused or disposed of in your normal waste collection service then please contact Grieg Davies at grieg.davies@english-heritage.org.uk who will be able to provide you with the necessary guidance.
• Please note that when adding some items, particularly more unusual items that do not fall into the pre-existing categories on Warp It, you may be prompted to fill out additional information such as cost and weight, these are just approximations. This is to ensure that financial and carbon savings can be calculated.

The contributor assigns ownership of the donated goods to the claimant. The contributor makes no warranty or representation of any kind, either expressed or implied including (without limitation) any warranty of merchantability or fitness for purpose in relation to the receipt or use of the donated goods.

Claiming Resources

When claiming items, the claimant takes responsibility for the ownership of the item. It is recommend in all cases that claimants make an appointment to view the products of interest before committing to ownership. It is important that claimants satisfy themselves that the products meet with their approval. 

Second hand equipment is not covered by manufacturers guarantees.

The Claimant must acknowledge and agrees that:
a) The donated goods will be for the use of the claimant only;
b) The claimant must ensure that the donated goods are safe and fit for their purpose.
c) The claimant accepts the donated goods entirely at its own risk and the contributor is not responsible for any injury or harm resulting from the use of donated goods.
d) The claimant indemnifies, releases and holds the contributor harmless from and against all claims, damages, loss, expense and liability, both direct and indirect, of whatsoever nature arising from or in connection with the donated goods.